Special circumstances requiring disclosure of a key paras 6.3 to 6.8
Special circumstances requiring disclosure of a key
6.3 The Act imposes extra conditions upon requiring disclosure of a key, in addition to those for requiring the disclosure of protected information in an intelligible form.
6.4 No person able to do so shall give a direction that a disclosure requirement can be met only by disclosure of a key unless that person believes:
- that there are special circumstances of the case which mean that the purposes for which the disclosure notice is necessary would be defeated, in whole or in part, if a key was not required to be disclosed; and
- that the requirement for disclosure of a key is proportionate to what is sought to be achieved by preventing compliance with the disclosure requirement other than by disclosure of a key.
6.5 Matters to be considered in determining such proportionality include the extent and nature of any protected information (other than that to which the disclosure requirement relates) which is protected by the same key and any adverse effect that a disclosure requirement might have on a business carried on by the person on whom the requirement is imposed.
6.6 This means that the person giving a direction that a key is required to be disclosed must consider the actual or potential collateral intrusion that will or may arisefrom disclosure of the key and its application to any protected information that has come into the possession of any person or is likely to do so or might do so
6.7 Although the special circumstances for giving direction to require the disclosure of a key will vary with each case as will the proportionality of doing so such a requirement may be appropriate where:
- trust is an issue - where there is doubt about the integrity of the person or organisation being asked to comply with a disclosure requirement, for example the person or organisation concerned is suspected of involvement in criminality or of protecting another person or persons involved in criminality;
- credibility is an issue - where a prior disclosure of protected information in an intelligible form, whether undertaken voluntarily or in supposed compliance with a notice, is demonstrably incomplete;
- timeliness is an issue - if a person or organisation has the key to protected information but cannot, for whatever reason and having been given the opportunity to do so, provide the information in an intelligible form in a time critical situation;
-  See paragraph 4.23
- the content of the intelligible information is an issue - where the person required to make the disclosure might find the intelligible form of the material offensive, obscene or otherwise distressing or it is important in the interests of justice that they do not view or be reminded of the material;
- the key itself has evidential value - where there is reasonable belief that the key may provide evidence linking a person or persons to an offence or offences, for example where a person seeks to deny responsibility for protected information in their possession but a password or pass-phrase for the key is personal to the person being served the notice or is indicative of the material it protects;
- practicality is an issue - where the key is divided into split-keys and it is not practicable or possible for the holders of the split-keys, or sufficient number of them, to act together to provide access to protected information or to disclose it in an intelligible form it may be necessary to require disclosure of one or more split-keys.
6.8 Particular care must be taken when considering the imposition of a requirement to disclose a key upon a provider of financial services in view of the crucial role that protected information has in the financial services sector. No such requirement should be imposed upon any company or firm regulated by the Financial Services Authority without prior notification to the Chairman of the Authority. The period of notification will be reasonable in all the circumstances of any instance.